Privacy Policy

Last updated:

The AAPG Foundation ("we," "us," or "our") is committed to protecting your privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you visit donate.aapgfoundation.org and make a donation through our site.

1. Information We Collect

We may collect the following types of information:

  • Personal Identification Information: Name, email address, mailing address, and phone number provided when you make a donation or contact us.
  • Payment Information: Donation amounts and payment details. Payment card information is processed directly by our third-party payment processor, Donorbox, and is not stored on our servers.
  • Technical Data: IP address, browser type and version, operating system, referring URLs, and pages visited, collected automatically when you use our site.

2. How We Use Your Information

We use the information we collect to:

  • Process and acknowledge your donation
  • Send donation receipts and tax acknowledgment letters
  • Communicate with you about your giving history, programs, and impact
  • Respond to your inquiries and requests
  • Improve the functionality and content of our website
  • Comply with legal obligations, including nonprofit reporting requirements

3. Third-Party Payment Processing

Donations are processed through Donorbox, a third-party payment processing service. When you submit a donation, your payment information is transmitted directly to Donorbox and is subject to Donorbox's Privacy Policy. We do not store full payment card details on our systems.

4. Sharing of Information

We do not sell, trade, rent, or otherwise transfer your personal information to outside parties, except in the following limited circumstances:

  • Service Providers: Trusted third parties who assist us in operating our website and conducting our activities, provided they agree to keep your information confidential.
  • Legal Requirements: When we believe disclosure is appropriate to comply with applicable law, enforce our policies, or protect the rights and safety of others.
  • AAPG: As an affiliated organization, we may share information with the American Association of Petroleum Geologists (AAPG) where relevant to your interests or our shared mission.

5. Cookies and Tracking Technologies

Our site may use cookies and similar technologies to enhance your browsing experience. These may include:

  • Essential cookies necessary for the donation form to function
  • Analytics cookies that help us understand how visitors use our site (e.g., Google Analytics, if enabled)

You can control cookie settings through your browser preferences. Disabling cookies may affect the functionality of the donation form.

6. Data Retention

We retain your personal information for as long as necessary to fulfill the purposes described in this policy, to comply with legal obligations (including nonprofit record-keeping requirements), and to resolve disputes.

7. Data Security

We implement reasonable technical and organizational measures to protect your information against unauthorized access, alteration, disclosure, or destruction. However, no method of transmission over the internet is 100% secure, and we cannot guarantee absolute security.

8. Children's Privacy

Our site is not directed to children under the age of 13. We do not knowingly collect personal information from children under 13. If you believe we have inadvertently collected such information, please contact us immediately.

9. Links to Other Websites

Our site may contain links to third-party websites, including aapgfoundation.org and foundation.aapg.org. We are not responsible for the privacy practices of those sites and encourage you to review their privacy policies.

10. Your Rights and Choices

You may contact us at any time to:

  • Request access to the personal information we hold about you
  • Request correction of inaccurate data
  • Request deletion of your data, subject to legal retention requirements
  • Opt out of non-essential communications

11. Changes to This Policy

We may update this Privacy Policy from time to time. Changes will be posted on this page with a revised "Last updated" date. Continued use of the site after changes are posted constitutes your acceptance of the updated policy.

12. Contact Us

If you have questions about this Privacy Policy or our data practices, please contact us:

AAPG Foundation
Email: donations@aapgfoundation.org
Phone: +1 (918) 560-2644
Tulsa, Oklahoma, USA

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